Effective date: October 13, 2026
This Privacy Policy explains what information Fill Your Fleet collects through fillyourfleet.com, our forms, our signup and billing process, and our calls, emails, and text messages; how we use and protect it; and the choices you have.
Fill Your Fleet provides driver recruiting automation, reminders, and document collection for small trucking fleets. When this policy says “we,” “us,” or “our,” it means Fill Your Fleet.
Fill Your FleetWhen you fill out a form on our website or book a call, we collect:
If you sign up for a plan, we collect the details needed to set up and bill your account. Card payments are handled by our payment processor. We do not keep full card numbers on our own systems.
When a fleet uses our system, drivers who apply through that fleet’s careers page may provide their name, contact details, and application information. We process that information on behalf of the fleet to deliver our services. The fleet remains responsible for its hiring decisions and driver qualification files.
We keep records of our communications with you, such as emails, text messages, and call notes. If a call is recorded, we will tell you as required by law.
Our site and the services that host it may automatically log basic technical information, such as your IP address, browser and device type, pages visited, and the date and time of your visit.
When you fill out one of our forms, on this website or in a Meta (Facebook or Instagram) lead ad, we collect what you enter: your name, company name, phone number, email address, state, USDOT number (optional), and your survey answers. A Meta lead ad passes your answers to us under Meta's own terms and privacy policy. We use this information to reply to your request, send the demo or information you asked for, and follow up by email, phone, or text. Text follow-up only happens if you agreed to receive texts. Reply STOP to any text to opt out, or use the unsubscribe link in any email. We do not sell or rent your information.
We do not sell or rent your personal information.
We use trusted service providers who receive only the information they need to provide their services to us and must keep it confidential. These include our CRM platform, payment processors, email and SMS delivery providers and mobile carriers, website hosting and security providers, and advertising and analytics providers such as Meta and Google. We may also disclose information if required by law, to protect our rights or the safety of others, or as part of a sale or reorganization of our business.
If you agree to receive text messages from us, we collect your mobile number and a record of your consent. We only text people who have given consent. Message frequency varies. Message and data rates may apply. Reply STOP at any time to opt out, or HELP for help. See the SMS terms in our Terms.
No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Information sharing to subcontractors in support services, such as customer service, is permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
Our website may use cookies and similar technologies, including the Meta Pixel and Google tags, to keep the site working, understand how visitors use it, and measure our advertising. Meta and Google may collect information from your browser, such as IP address and cookie identifiers, under their own privacy policies. You can block or delete cookies in your browser, adjust ad preferences in your Meta and Google accounts, or use opt-out tools such as optout.aboutads.info.
We keep information only as long as needed for the purposes in this policy, including records of text message consent and opt-outs and legal, tax, or accounting requirements.
We use reasonable administrative, technical, and physical safeguards. No method of sending or storing data online is completely secure.
To make a request, email hello@fillyourfleet.com or write to the PO Box below. We may need to confirm your identity first.
Our website and services are meant for businesses and adults. We do not knowingly collect information from children under 13.
We may update this policy and will post the new version here with an updated effective date.
